# Local Compendia A Local Compendium is the governance document of an individual Local Committee (LC) within AIESEC in Denmark. While the National Compendium sets the rules for the entire national entity, each LC may create its own Local Compendium to address governance matters specific to its context — provided it does not contradict the National or Global Compendium. {% hint style="info" %} Not every LC in Denmark has a Local Compendium, and not every LC needs one. Smaller LCs may operate entirely under the National Compendium. Larger or more established LCs often benefit from having their own, as it clarifies local processes and expectations. {% endhint %} {% hint style="info" %} Existing Local Compendia are stored in the shared Google Drive under **`06 — Governance/Local Compendia/`**. Check this folder for examples from other LCs. {% endhint %} ## What a Local Compendium Covers A Local Compendium typically addresses topics that the National Compendium leaves to local discretion or that require local adaptation. Common sections include: ### 1. LC Structure and Roles * Definition of the EB composition (which VP roles exist in the LC) * Description of Team Leader roles and reporting lines * Any committees or working groups specific to the LC (e.g., event committee, alumni committee) ### 2. General Assembly (GA) * Frequency and format of LC General Assemblies (some LCs hold them semesterly, others annually) * Quorum requirements for the LC GA * What decisions require a GA vote (e.g., EB election, budget approval, compendium amendments) * Voting procedures (in-person, online, proxy rules) ### 3. EB Election Process * How EB members are selected (application + interview by the LCP, or election by the GA — varies by LC) * Eligibility requirements for EB candidates * Transition procedures between outgoing and incoming EBs ### 4. Financial Rules * LC-level budget approval process * Spending authorities (who can approve what amounts) * Reimbursement procedures * Rules on LC bank accounts and financial signatories ### 5. Membership * Definition of active membership at the LC level * Rights and responsibilities of members * Procedures for member removal or suspension ### 6. Board of Directors (BoD) * Whether the LC has a BoD and its composition * BoD responsibilities and relationship to the EB * BoD appointment or election process ### 7. Local Standards * Any additional standards the LC sets for itself beyond the national requirements * Performance expectations, attendance policies, or code of conduct additions ## How to Create a Local Compendium If your LC does not have a Local Compendium and you want to create one: ### Step 1: Assess the Need Ask yourself: Are there governance questions that come up repeatedly in your LC that the National Compendium does not answer? Common examples: * "How do we elect our EB — does the LCP appoint, or does the GA vote?" * "Who can approve spending over a certain amount?" * "What happens if a VP resigns mid-term?" If these questions arise frequently, a Local Compendium will help. ### Step 2: Draft the Document * Start with the National Compendium as your foundation. Do not repeat what it already covers — only add what is specific to your LC. * Keep it short. A Local Compendium should be 5–15 pages, not 50. If it is too long, no one will read it. * Use clear, simple language. The readers are students, not lawyers. ### Step 3: Consult and Review * Share the draft with your EB for input * Ask your BoD (if applicable) to review for completeness and consistency * Check with the ECB or the MC to confirm it does not contradict the National Compendium ### Step 4: Approve the Document * Present the final draft at a General Assembly * Adopt it through the voting procedure appropriate for your LC (simple majority, supermajority — define this in the document itself) * Record the adoption in the GA minutes ### Step 5: Publish and Maintain * Store the approved version in the LC's shared drive and in the national folder (`06 — Governance/Local Compendia/`) * Assign an owner (typically the LCP or VP F\&L) to maintain and update the document * Review it at least once per term — usually during EB transition {% hint style="warning" %} A Local Compendium is only useful if people know it exists and know what is in it. Include a brief overview of the Local Compendium in your LC onboarding process for new VPs and TLs. {% endhint %} ## How to Maintain a Local Compendium ### Amendment Process The Local Compendium should define its own amendment process. A typical approach: 1. Any EB member or active member can propose an amendment 2. The proposal is circulated to the LC at least one week before the GA 3. The GA debates and votes on the amendment 4. A supermajority (e.g., two-thirds) is required for adoption 5. The updated document is published and the old version archived ### Version Control * Keep a version history at the top of the document: version number, date, and summary of changes * Archive old versions rather than deleting them * Clearly mark the current version as "Active" in the file name or header ### Annual Review At the start of each LCP term, the incoming LCP and EB should review the Local Compendium: * Is anything outdated? * Are there gaps that caused confusion last term? * Do any sections conflict with updated national or global documents? ## Governance Document Hierarchy A reminder of how Local Compendia fit into the overall framework: | Priority | Document | Scope | | ----------- | ----------------------- | ----------------------------- | | 1 (highest) | **Global Compendium** | All AIESEC entities worldwide | | 2 | **AEPP / APIP** | Exchange programmes globally | | 3 | **National Compendium** | AIESEC in Denmark | | 4 (lowest) | **Local Compendia** | Individual LCs in Denmark | If a Local Compendium conflicts with a higher-level document, the higher-level document prevails. When in doubt, check with the ECB. ## Official Documents All existing Local Compendia are stored in the shared Google Drive, organised by LC. The folder contains documents from Aalborg, Aarhus, CBS, Copenhagen, Odense, UNIC, and VIA. * **Local Compendia folder:** `06 — Governance/Local Compendia/` {% hint style="info" %} Each LC subfolder may contain multiple versions (historical and current). Always check with the relevant LCP to confirm which version is active. {% endhint %} ## Resources * National Compendium — see [National Compendium](/governance/national-compendium.md) * Global Compendium — see [Global Compendium](/governance/global-compendium.md) * ECB guidance on local governance — see [Entity Control Board](/governance/entity-control-board.md) *Last updated: April 2026 · Maintained by: ECB Chair* --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://hubby.aiesec.dk/governance/local-compendia.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. 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