# Represent This page covers the third hat of the Local Committee President (LCP) role: **representing**. You are the face of your Local Committee (LC) — to the university, to external partners, to the Managing Committee (MC), and to the national governance bodies. How you show up in these spaces shapes how your LC is perceived and supported. ## External Representation ### University Relations For most LCs in AIESEC in Denmark, the university is the single most important external relationship. It provides your LC with: * **Members** — Most recruitment happens on campus * **Space** — Meeting rooms, event venues, office space * **Legitimacy** — Being a recognised student organisation unlocks opportunities * **Partnerships** — Career services, international offices, and faculty can become collaborators #### How to Manage the University Relationship 1. **Identify your key contacts.** Who at the university manages student organisations? Who runs the international office? Who handles career services? Build relationships with all of them. 2. **Show up reliably.** Attend the meetings, submit the reports, follow the rules. Universities care about professionalism. If your LC is seen as disorganised, doors close. 3. **Communicate impact.** Universities want to know what AIESEC does for their students. Share stories, numbers, and testimonials regularly — not just when you need something. 4. **Formalise the relationship.** If possible, have a written agreement (MoU or partnership letter) that outlines what the university provides and what AIESEC delivers in return. 5. **Transition well.** When you hand over to the next LCP, introduce them personally to key university contacts. Relationship continuity matters. {% hint style="info" %} Some universities have formal processes for student organisation recognition (e.g., annual re-registration, activity reports). Know your university's requirements and meet them proactively. {% endhint %} ### Other External Partners Beyond the university, your LC may interact with: * **Companies** (through BD/partnership activities) * **Other NGOs** (for joint events or referrals) * **Local government** (for funding or event permits) * **Media** (for coverage of events or exchanges) As LCP, you do not need to manage all these relationships personally. Your VPs (especially VP BD and VP External Relations, if your LC has one) handle the operational relationships. But for strategic or high-level meetings, the LCP should be present. ### External Communication Principles 1. **Speak on behalf of the LC, not yourself.** When you represent AIESEC externally, you represent the organisation. Keep personal opinions separate from AIESEC positions. 2. **Know what you can and cannot promise.** Do not commit your LC to deliverables without checking with your EB and, if necessary, the MC. 3. **Follow the brand guidelines.** Use official AIESEC branding, language, and positioning. Do not improvise the organisation's identity. 4. **Dress and behave professionally.** First impressions matter in external settings. ## National Congress and National Events AIESEC in Denmark holds national events — most importantly the National Congress (NC) — where LCPs play a central role. ### National Congress The National Congress is the highest decision-making body in AIESEC in Denmark. Depending on the governance framework, it may be where: * The MC is elected * National strategy is approved * Constitutional amendments are voted on * National budget is ratified #### Your Role at National Congress * **Represent your LC's voice.** You may hold voting rights on behalf of your LC. Understand what is being voted on and consult your EB beforehand. * **Prepare your delegation.** If your LC sends multiple delegates, brief them on the agenda, the proposals, and your LC's position. * **Engage constructively.** National Congress is a space for honest debate. Raise concerns, ask questions, and propose amendments — but do so with respect and preparation. * **Follow up.** After Congress, communicate the outcomes to your EB and members. Explain what was decided and what it means for your LC. {% hint style="warning" %} National Congress agendas, proposals, and voting procedures are governed by the National Compendium. Review the relevant sections before attending. See [National Compendium](/governance/national-compendium.md). {% endhint %} ### Other National Events * **LCP Summits:** Regular gatherings of LCPs facilitated by the MC for alignment, best-practice sharing, and collective problem-solving. * **National Conferences:** Larger events that bring together members from all LCs for education, motivation, and team building. * **MC Visits:** The MC may visit your LC for review, support, or joint planning. Prepare by having your data ready and your EB available. ## GLSC Interaction The Global Leadership Support Committee (GLSC) is an international body within AIESEC that provides support and oversight at the member committee (MC) level. While the GLSC primarily interacts with the MC, LCPs may encounter GLSC in specific situations: * **National reviews** where GLSC assesses Denmark's overall performance * **Crisis situations** that escalate beyond the national level * **International events** where GLSC members are present ### What You Need to Know * GLSC supports the MC, not individual LCs. Your primary governance relationship is with the MC and the ECB. * If GLSC reaches out to you directly, inform your MC counterpart. * GLSC decisions about Denmark (e.g., membership standing) may affect your LC. Stay informed through the MC. ## ECB Hearings The Entity Control Board (ECB) is the national governance body responsible for monitoring LC compliance and health. If your LC is flagged for review, you may be invited — or summoned — to an ECB hearing. ### Why Hearings Happen * Your LC has missed reporting deadlines * Exchange numbers are significantly below target * Financial irregularities have been identified * Safe space or compliance violations have been reported * Your LC's standing is under review (e.g., risk of probation or suspension) ### How to Prepare for an ECB Hearing 1. **Understand the concern.** Read the ECB's communication carefully. What specifically are they asking about? 2. **Gather your data.** Bring all relevant records — financial statements, exchange numbers, member counts, meeting minutes, correspondence with the MC. 3. **Be honest.** The ECB's job is to assess the situation accurately. Defensiveness or deflection will not help. If something went wrong, acknowledge it. 4. **Bring a remediation plan.** "Here is what happened, here is why, and here is what we are doing to fix it." A plan demonstrates responsibility. 5. **Know your rights.** Review the ECB section of the National Compendium. Understand the process, the possible outcomes, and your LC's options. 6. **Bring support if needed.** You may bring a BoD member, a former LCP, or another person for support — check the rules. ### After the Hearing * Communicate the outcome to your EB * Implement any requirements or conditions set by the ECB * Maintain regular communication with the ECB until the review period ends For a full overview of the ECB's role and powers, see [Entity Control Board](/governance/entity-control-board.md). {% hint style="danger" %} ECB hearings are a formal governance process. Take them seriously. If your LC is at risk, engage early and proactively — do not wait for the hearing to start addressing issues. {% endhint %} ## Training Materials {% embed url="" %} {% hint style="info" %} 📁 **Full resource folder:** `05a — LCP Hub/3. REPRESENT/` in the shared Google Drive {% endhint %} ## Resources * National Compendium — see [National Compendium](/governance/national-compendium.md) * ECB overview — see [Entity Control Board](/governance/entity-control-board.md) * LCP representation checklist — `05a — LCP Hub/` * University relations template — `05a — LCP Hub/` * National Congress preparation guide — contact MC *Last updated: April 2026 · Maintained by: MC President* --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://hubby.aiesec.dk/leadership-track/lcp-hub/lcp-represent.md?ask= ``` The question should be specific, self-contained, and written in natural language. 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